Parish Council - January 2012 Meeting - Minutes

Minutes of the 313^th meeting of Stoke Golding Parish Council held in the Village Hall on Wednesday 11th January 2012.

 Present: Chairman Cllr R Ward, Cllrs R Terheege, R Brown, C Pegg, R Mitchell, D Mayes, Clerk J Jones, Mark Horsley of Mar City and members of the Parish Council Convent Site Sub-Committee/Working Group

 Cllr Ward opened the meeting and moved to items 313/8 before resuming the meeting at item 313/1.

 313/1 Apologies for Absence: Cllr R Fisher and County Cllr Ould

 313/2 Declarations of Interest on items on the Agenda:  There were none.

 313/3 To confirm the minutes of the 312^th meeting of the Parish Council:

The minutes of the Parish Council meeting held on 7^th December 2011 were proposed by Cllr Brown and seconded by Cllr Pegg and UNANIMOUSLY AGREED that the Chairman sign the minutes of the 312^th meeting as a correct record of the meeting.  The Chairman signed the minutes.

 313/4 Matters Arising:

a) Crime Report for December

 313/5 To receive and consider such communications as received by the Chairman of the council

Communications were dealt with at the end of the meeting:

County Cllr Ivan Ould’s Report

Local Issues:

1.       The Marina at Market Bosworth has been granted planning

2.       Perpetual Mooring – Market Bosworth Parish Council - enforcement regarding canal boats overstaying their agreed limits on the Ashby Canal is an issue for the British Waterways Board.

3.       Windrow Composting Application – application refused, applicant has 6 months in which to appeal.

4.       Fenn Lanes and Shenton poor road conditions. This is in a state of disrepair that will require major funding in the next financial year. The Highways Department have agreed that this will receive priority even though it will use up nearly the entire rural area budget for Hinckley and Bosworth.

 Email – thank you letter from Mr and Mrs Spence regarding overhanging tree

Email – query on funding from H&BBC towards Christmas Lights – it was confirmed the Parish has received £50 towards this for several years and would be reported back to Mr P Spokes

CPRE – booklet on planning explained

LCC leaflet – Adult Learning

HBBC – form for Events Guide July-Dec 2012

ESPO energy matters – newsletter December 2011

HBBC – The Big Tidy Up

Clerks & Councils Direct newsletter January 2012

Email – Peckleton Parish Council re Queen’s Diamond Jubilee Celebrations:

Clerk to reply thanking them for their invitation and including Stoke Golding, but stating Stoke Golding were already in local discussions and making their own arrangements.

 313/6 Reports of elected officers of the council and the clerk:

a) Financial Progress Report:

The Financial Report was proposed by Cllr Mitchell and seconded by Cllr Terheege and UNANIMOUSLY AGREED to approve the report and it was signed by the Chairman. 

 b) Reports of elected officers of the council and the clerk:

Village Hall: 

The New Rope String Band 11 February – event sold out

It was announced the Treasurer/Secretary will be standing down in May 2012 and vacancy will be advertised

Water supply at Cemetery:   - await Severn Trent to connect water supply

New Bus Stop:     Station Road - now in place

 c) Playground Inspection Report:   No attention required

 313/7 Planning Application Matters:

a) New applications -

EXTENSIONS AND ALTERATIONS TO DWELLING

133 Hinckley Road Stoke Golding Nuneaton Leicestershire CV13 6ED

b) Planning Refused - None

c) Planning Approval -

INSTALLATION OF PHOTOVOLTAIC PANELS TO THE ROOF OF EXISTING BUILDING

Lodge Farm Hinckley Road Stoke Golding Nuneaton Leicestershire

 EXTENSIONS AND ALTERATIONS TO  DWELLING

74 Sherwood Road Stoke Golding Nuneaton Leicestershire CV13 6EE

 EXTENSION AND ALTERATIONS TO DWELLING

83 Sherwood Road Stoke Golding Nuneaton Leicestershire CV13 6EF

 d) Planning Withdrawn - None

 313/8 Mar City:

Mark Horsley of Mar City attended the meeting to update of where they were with the planners and development on the Convent Site development confirming H&BBC had now signed the Deed of Variation and thanked the Stoke Golding Parish Council for its support.  The development to consist of a 25% affordable split, and signing of the contract with a registered social landlord was envisaged by the end of month.  Quotes were being obtained to instruct civil and highway works.  When these are decided upon a detailed design of the road crossing, access to the school etc will be established and sent across to the Council for approval.

QUESTION: With regard to work starting soon had Mar City liaised with the school

RESPONSE: They are in daily contact

QUESTION: Has Mar city signed for and now have ownership of the land

RESPONSE: An agreement would be settled in the next few weeks

QUESTION:  Is there a management plan on how they will manage the building, construction traffic, traffic flow, keeping roads clean and would it be possible to have site of this before work commences.

RESPONSE: Clerk to confirm this point by email for Mar City to follow up.

QUESTION: Has Mar City any interest in the lodge house   

RESPONSE: Mar City has interest the house

QUESTION: Has Mar City any intention to demolish it   

RESPONSE: No

QUESTION:  The Sub-Committee would very like to have an input into the green/allotment land and would this be possible and how would they be able to promote that, and how much is negotiable reference the surface drainage system from the houses, hard standing for the allotment holders’ cars, boundary trees and trees in the woodland, and bat conservation..

RESPONSE: Mar City are duty bound to put in a surrounding fence and there were some legal obligations to adhere to.  The Sub-Committee was asked to email confirming these points so they could be addressed.

A copy of the letter from Severn Trent passed to Mar City with regard to point of the balancing pond stating it was H&BBC’s remit.  Clerk was asked if a letter could be sent to Severn Trent thanking them for their help.

 313/9 St Martins Catholic School

The Governing body of Saint Martin’s Catholic School was considering a proposal of converting to Academy Status in 2012. 

 RESOLVED - The Parish Council submit comments they welcomed the fact the admissions criteria of the village children remained unchanged which is something the Parish Council supports.

 313/10 To resolve upon the date of the Annual Parish Meeting 

The date for the Annual Parish meeting was agreed upon.

 RESOLVED - 26^th April 2012 in the Village Hall for 7.30pm for 8.00pm.

313/11 To resolve upon location of Meetings of Council and of committees for 12 months from May

A recommendation was put forward for future meetings to be held in the Committee Room, Village Hall with a meeting held once a quarter in the Methodist Church Hall.  This was agreed by all.

 It was suggested for a Village Flyer to be circulated

RESOLVED - articles be sent to Cllr Mitchell to coordinate a draft copy before distribution.

 313/12 To appoint two Trustees to Charity of Thomas Barton (commencement March 2012)

It was confirmed that Paul Spokes and Ann Jones were both willing to stand again as Trustees to The Charity of Thomas Barton.  Proposed by Cllr Terheege, and seconded by Cllr Mitchell and agreed by all.

 RESOLVED - that they be re-elected

 313/13 Review Grounds Maintenance Contract Specification, renewable by tender invitation 1^st April 2012

Following the review of the specification of the grounds maintenance by Councillors, it was proposed the contract should go out to Tender.

 RESOLVED – it was agreed to put an advert in the Hinckley Times.

 The meeting closed at 8.45pm.

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